With the following privacy policy, we would like to inform you which types of your personal data (hereinafter also abbreviated as "data") we process for which purposes and within which scope. The privacy statement applies to all processing of personal data carried out by us, both in the context of providing our services and in particular on our websites, in mobile applications and within external online presences, such as our social media profiles (hereinafter collectively referred to as "online services"). Please note the information sheets containing additional data privacy declarations on this site.

CONTROLLER

Deutsches Jugendinstitut e.V.
Nockherstr. 2
81541 Munich
Germany

Authorized Representatives:
Prof. Dr. Thomas Rauschenbach, Astrid Fischer

E-mail address:
info@dji.de

Phone:
+49 (0) 89/62306-0

Legal Notice: https://www.dji.de/en/footer-navigation/imprint.html

DATA PROTECTION OFFICER

Peter Furthmueller

Phone:
+49 (0) 89/62306-262

E-Mail:
datenschutz@dji.de

 

OVERWIEW OF PROCESSING OPERATIONS

The following table summarizes the types of data processed, the purposes for which they are processed and the data subjects concerned.

Categories of Proessed Data

  • Inventory data (e.g. names, addresses).
  • Content data (e.g. text input, photographs, videos).
  • Research data (e.g. survey data, interview transcripts)Contact data (e.g. e-mail, telephone numbers).
  • Meta/communication data (e.g. device information, IP addresses).
  • Usage data (e.g. websites visited, interest in content, access times).
  • Contract data (e.g. contract object, duration).
  • Payment data (e.g. bank details, invoices, payment history)

Categories of Data Subjects

  • Employees (e.g. employees, job applicants, former employees).
  • Business and contractual partners.
  • Persons interested in us and our projects.
  • Communication partners.
  • Members.
  • Users (e.g. website visitors, users of online services).
  • Participants in scientific studies.

Purposes of Processing

  • Provision of our online services and usability.
  • Office and organisational procedures.
  • Public relations(e.g. by e-mail or mail).
  • Contact requests and communication.
  • Web Analytics (e.g. access statistics, recognition of returning visitors).
  • Security measures.
  • Contractual services and support.
  • Management of and reply to inquiries.
  • Scientific research and teaching.

We point out that some of our service providers might process data for the following purposes (e.g. when viewing our online presence in social networks):

  • Profiling (creating user profiles)
  • Remarketing
  • Tracking (e.g. profiling based on interests and behavior, use of cookies).

Please note therefore the privacy statements of the service providers mentioned in this privacy statement.

Legal Bases for the Processing

In the following we inform you about the legal basis of the General Data Protection Regulation (GDPR), on the basis of which we process personal data. Please note that, in addition to the regulations of the GDPR, the national data protection regulations may apply in your country or in our country of residence or domicile. If, in addition, more specific legal bases are applicable in individual cases, we will inform you of these in the data protection declaration.

  • Consent (Art. 6 (1) (a) GDPR) - The data subject has given consent to the processing of his or her personal data for one or more specific purposes.
  • Performance of a contract and prior requests (Art. 6 (1) (b) GDPR) – Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.
  • Legitimate Interests (Art. 6 (1) (f) GDPR) - Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data.

 

National data protection regulations in Germany: In addition to the data protection regulations of the General Data Protection Regulation (GDPR), national regulations apply to data protection in Germany. These include especially the Law on Protection against Misuse of Personal Data in Data Processing (Federal Data Protection Act - BDSG). In particular, the BDSG contains special provisions on the right to access, the right to erase, the right to object, onprocessing of special categories of personal data, on processing for other purposes and on transmission as well as on automated individual decision-making, including profiling. Furthermore, it regulates data processing for the purposes of scientific or historical research (§ 27 BDSG) and purposes of the employment relationship (§ 26 BDSG), in particular with regard to the establishment, execution or termination of employment relationships as well as the consent of employees. Furthermore, data protection laws of the individual federal states may apply.

Security Precautions

We take appropriate technical and organisational measures in accordance with the legal requirements, taking into account the state of the art, the costs of implementation and the nature, scope, context and purposes of processing as well as the risk of varying likelihood and severity for the rights and freedoms of natural persons, in order to ensure a level of security appropriate to the risk.

The measures include, in particular, safeguarding the confidentiality, integrity and availability of data by controlling physical and electronic access to the data as well as access to, input, transmission, securing and separation of the data. In addition, we have established procedures to ensure that data subjects' rights are respected, that data is deleted, and that we are prepared to respond to data threats. Furthermore, we take the protection of personal data into account as early as the development or selection of hardware, software as well as procedures, in accordance with the principle of privacy by design and privacy by default.

Masking of the IP address: If it is possible for us or the storage of the IP address is not necessary, we shorten or have your IP address shortened. When the IP address is shortened, also known as "IP masking", the last octet, i.e. the last numbers of an IP address are deleted (the IP address in this context is an identifier individually assigned to an Internet connection by the online access provider). By shortening the IP address, the identification of a person on the basis of their IP address is to be prevented or made considerably more difficult.

SSL encryption (https): In order to protect your data transmitted via our online services, we use SSL encryption. You can recognize such encrypted connections by the prefix https:// in the address bar of your browser.

Transmission and Disclosure of Personal Data

All employees of the German Youth Institute are bound by an commitment of confidentiality when handling personal data. In the context of our processing of personal data, it may happen that the data is transferred to other places, companies, legally independent organizational units or persons, or that it is disclosed to them. Recipients of this data may include, for example, awarding and contracting authorities, payment institutions within the context of payment transactions, service providers commissioned with IT tasks or providers of services and content that are embedded in a website. In such a case, the legal requirements will be respected and in particular corresponding contracts or agreements, which serve the protection of your data, will be concluded with the recipients of your data.

Data Processing in Third Countries

If we process data in a third country (i.e. outside the European Union (EU), the European Economic Area (EEA)) or the processing takes place in the context of the use of third party services or disclosure or transfer of data to other persons, bodies or companies, this will only take place in accordance with the legal requirements.

Subject to express consent or transfer required by contract or law, we process or have the data processed only in third countries with a recognized level of data protection, on the basis of special guarantees, such as a contractual obligation through so-called standard protection clauses of the EU Commission, the existence of certifications or binding internal data protection regulations (Article 44 to 49 GDPR, information page of the EU Commission: https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection_en).

TYPES AND SCOPES OF PROCESSING

Provision of online services and web hosting

In order to provide our online services securely and efficiently, we use the services of one or more web hosting providers from whose servers (or servers they manage) the online services can be accessed. For these purposes, we may use infrastructure and platform services, computing capacity, storage space and database services, as well as security and technical maintenance services.

The data processed within the framework of the provision of the hosting services may include all information relating to the users of our online services that is collected in the course of use and communication. This regularly includes the IP address, which is necessary to be able to deliver the contents of online services to browsers, and all entries made within our online services or from websites.

Collection of Access Data and Log Files: We (or our web hosting provider), collect data on the basis of each access to the server (so-called server log files). Server log files may include addresses and names of the web pages and files accessed, date and time of access, data volumes transferred, notification of successful access, browser type and version, the user's operating system, referrer URL (the previously visited page) and, as a general rule, IP addresses and the requesting provider.

The server log files can be used for security purposes, e.g. to avoid overloading the servers (especially in the case of abusive attacks, so-called DDoS attacks) and to ensure the stability and optimal load balancing of the servers.

  • Processed data types: Content data (e.g. text input, photographs, videos), usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).
  • Data subjects: Users (e.g. website visitors, users of online services).
  • Legal Basis: Legitimate Interests (Article 6 (1) (f) GDPR).

Services and service providers being used:

Use of Cookies

Cookies are text files that contain data from visited websites or domains and are stored by a browser on the user's computer. A cookie is primarily used to store information about a user during or after his visit within an online service. The information stored can include, for example, the language settings on a website, the login status, a shopping basket, or the location where a video was watched. The term "cookies" also includes other technologies that fulfil the same functions as cookies (e.g. if user information is stored using pseudonymous online identifiers, also referred to as "user IDs").

The following types and functions of cookies are distinguished:

  • Temporary cookies (also: session cookies): Temporary cookies are deleted at the latest when a user has left an online service and closed his browser.
  • Permanent cookies: Permanent cookies remain stored even after closing the browser. For example, the login status can be saved or preferred content can be displayed directly when the user visits a website again. The interests of users that are used for range measurement or marketing purposes can also be stored in such a cookie.
  • First-Party-Cookies: First-party-cookies are set by ourselves.
  • Third-party-cookies: Third-party-cookies are mainly used by advertisers (so-called third parties) to process user information.
  • Necessary (also: essential) cookies: Cookies can be necessary for the operation of a website (e.g. to save logins or other user inputs or for security reasons).
  • Statistics, marketing and personalisation cookies: Cookies are also generally used to measure a website's reach and when a user's interests or behaviour (e.g. viewing certain content, using functions, etc.) are stored in a user profile on individual websites. Such profiles are used, for example, to display content to users that corresponds to their potential interests. This procedure is also referred to as "tracking", i.e. tracking the potential interests of users. If we use cookies or "tracking" technologies, we will inform you separately in our privacy policy or in the context of obtaining consent.

Information on legal basis: The legal basis on which we process your personal data with the help of cookies depends on whether we ask you for your consent. If this applies and you consent to the use of cookies, the legal basis for processing your data is your declared consent. Otherwise, the data processed with the help of cookies will be processed on the basis of our legitimate interests (e.g. in a business operation of our online service and its improvement) or, if the use of cookies is necessary to fulfill our contractual obligations.

On our website we use necessary cookies and statistics cookies. Marketing cookies are used as third-party cookies, if their contents are embedded in our website. Statistics and marketing cookies can be deactivated under "cookie settings" (see below). The contents of external service providers are blocked by deactivating marketing cookies.

General Information on Withdrawal of Consent and Objection (Opt-Out): Depending on whether processing is based on consent or legal permission, you have the option at any time to object to the processing of your data using cookie technologies or to revoke consent (collectively referred to as "opt-out"). You can initially explain your objection using the settings of your browser, e.g. by deactivating the use of cookies (which may also restrict the functionality of our online services). An objection to the use of cookies for online marketing purposes can be raised via a large number of services, especially in the case of tracking, via the websites https://www.aboutads.info/choices/ and https://www.youronlinechoices.com. In addition, you can receive further information on objections in the context of the information on the used service providers and cookies.

Processing Cookie Data on the Basis of Consent: Before we process data or have data processed within the context of the usage of cookies, we ask users for their consent, which can be revoked at any time. Before consent is not given, we may use cookies that are necessary for the operation of our online services.

  • Processed data types: Usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).
  • Data subjects: Users (e.g. website visitors, users of online services).
  • Legal Basis: Consent (Article 6 (1) (a) GDPR), Legitimate Interests (Article 6 (1) (f) GDPR).

Cookie-Settings

Performing tasks in accordance with statutes or rules of procedure

We process the data of our members, supporters, prospects, business partners or other persons (collectively "data subjects") when we have a membership or other business relationship with them and perform our functions and are recipients of payments and grants. Otherwise, we process the data of data subjects on the basis of our legitimate interests, e.g. where administrative tasks or public relations are concerned.

The data processed, the type, scope and purpose, and the necessity of their processing, are determined by the underlying membership or contractual relationship, from which the necessity of any data information arises (otherwise we refer to necessary data).

We delete data that is no longer required for the performance of our statutory and business purposes. This is determined according to the respective tasks and contractual relationships. We retain the data for as long as it may be relevant for the purpose of conducting business and with regard to any warranty or liability obligations on the basis of our legitimate interest in their regulation. The necessity of storing the data is checked regularly; otherwise the statutory storage obligations apply.

Our articles of association can be downloaded under the following link: https://www.dji.de/fileadmin/user_upload/bibs/satzung.pdf

  • Processed data types: Inventory data (e.g. names, addresses), payment data (e.g. bank details, invoices, payment history), contact data (e.g. e-mail, telephone numbers), contract data (e.g. contract object, duration).
  • Data subjects: Users (e.g. website visitors, users of online services), members, business and contractual partners.
  • Purposes of processing: Contractual services and support, contact requests and communication, managment of and reply to inquiries.
  • Legal Basis: Performance of a contract and prior requests (Art. 6 (1) (b) GDPR), Legitimate Interests (Art. 6 (1) (f) GDPR).

Contacting Us

When contacting us (e.g. by contact form, e-mail, telephone or via social media), the data of the inquiring persons are processed insofar as this is necessary to answer the contact enquiries and any requested activities.

The response to contact enquiries within the framework of contractual or pre-contractual relationships is made in order to fulfil our contractual obligations or to respond to (pre)contractual enquiries and otherwise on the basis of the legitimate interests in responding to the enquiries.

Secure data transmission to us is possible by encrypting application data using a suitable Zip-programme (e.g. the free software 7-Zip) and sending it as an e-mail attachment. The password for decryption should be communicated to the authorized employees of the German Youth Institute via a different means of communication (e.g. by telephone).

  • Processed data types: Inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers), content data (e.g. text input, photographs, videos).
  • Data subjects: Communication partners (recipients of e-mails, letters, etc.).
  • Purposes of Processing: contact requests and communication.
  • Legal Basis: Performance of a contract and prior requests (Article 6 (1) (b) GDPR), Legitimate Interests (Article 6 (1) (f) GDPR).

Services and service providers being used:

Registration, Login and User Account

Users can register on our websites for certain offers and online services (e.g. events, research database, DJI-Alumni-und-Freunde-Netzwerk). Within the scope of registration, the mandatory information required is communicated to the users and processed for the purposes of providing the offer on the basis of contractual fulfilment of obligations. The processed data includes in particular the registration information (name, password as well as an e-mail address). The data entered during registration will be used for the purposes of using the offer and its purpose. Where appropriate please note the data protection information that is supplied during the registration process or in this privacy policy.

Users may be informed by e-mail on proceedings relevant to their registration, such as technical changes. If users have terminated their registration, their data with regard to the registration are deleted, subject to a statutory retention obligation. In the event of termination it is the responsibility of the users to secure their data before the end of the contract. We are entitled to irretrievably delete all user data stored during the term of the contract.

Within the scope of using our registration and login functions as well as the use of the user account, we may store the IP address and the time of the respective user action. The storage is based on our legitimate interests, as well as the users’ protection against misuse and other unauthorized use. This data will not be passed on to third parties unless it is necessary to pursue our claims or there is a legal obligation to do so.

  • Processed data types: Inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers), content data (e.g. text input, photographs, videos), meta/communication data (e.g. device information, IP addresses).
  • Data subjects: Users (e.g. website visitors, users of online services).
  • Purposes of Processing: Contractual services and support, security measures, managment of and reply to inquiries.
  • Legal Basis: Consent (Art. 6 (1) (a) GDPR), Performance of a contract and prior requests (Art. 6 (1) (b) GDPR), Legitimate Interests (Art. 6 (1) (f) GDPR).

Surveys, Questionnaires, and Scientific Research

As a social science research institute we collect and process personal data on a regular basis within the context of research projects and surveys. In the process specific framework conditions may be in effect, which we clarify, if applicable, in a suitable way (e.g. study-specific information sheets).

Surveys and questionnaires (in the following: "surveys") are carried out by us for the purpose of scientific research and teaching as well as opinion polls without commercial interests. These surveys are evaluated anonymously. Personal data is only processed insofar as this is necessary for the provision and technical execution of the survey (e.g. processing the IP address to display the survey in the user's browser or to enable a resumption of the survey with the aid of a temporary cookie (session cookie)), or participants have consented.

Moreover, in surveys carried out for scientific purposes we comply with the “Principles to Ensure Good Scientific Practice in the German Youth Institute”: https://www.dji.de/fileadmin/user_upload/wwwintern/kommissionfehlverhalten/RgwP+VerfahrenOmbudsperson2015-13-04.pdf

Information on legal basis: If we ask the participants for their consent to the processing of their data, this constitutes the legal basis for the processing, otherwise the processing of the participants' data is based on our legitimate interests in conducting an objective survey.

  • Processed data types: Contact data (e.g. e-mail, telephone numbers), content data (e.g. text input, photographs, videos), usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses), research data (e.g. survey data, interview transcripts).
  • Data subjects: Communication partners (recipients of e-mails, letters, etc.), Participants in scientific studies.
  • Purposes of Processing: contact requests and communication, scientific research and teaching.
  • Legal Basis: Consent (Art. 6 (1) (a) GDPR), Public Interests (Art. 6 (1) (e) GDPR), Legitimate Interests (Art. 6 (1) (f) GDPR).

Job Applications

In the application process personal data provided to us by the applicants (hereafter: persons concerned) are processed. These include for example contact data, letters of application, curricula, certificates, correspondence, information given by telephone or in person. As a rule information about training, qualification, work experience and abilities of the applicants is communicated (summarized as “application data”).Job applications can be submitted by regular mail or in electronic form by e-mail. In case of electronic submission the senders will receive acknowledgement of receipt by e-mail. A secure data transmission is possible if application documents are encrypted by a suitable Zip-programme (e.g. the free software 7-Zip) and sent as an e-mail attachment. The password for decryption should be communicated to the responsible staff of the German Youth Institute via a different means of communication (e.g. by telephone).

Application data are processed solely for the purpose of implementing the staffing process. In the event of successful application, the data provided by the applicants will be included in the personnel file and used for implementation and termination of the employment relationship. In case of rejection, application data will be saved temporarily for defence against possible legal claims and subsequently deleted.

Access to application data is strictly granted only to persons in need of them to ensure the orderly staffing process. As a rule these include the application management in the Human Resources department, the employees who are concerned with the application procedures in the research department where the position is situated, sometimes also the Association Board, always the Works Council and the Equal Opportunities Officer, and, where appropriate, the Severely Handicapped Employee Representative.

Without explicit consent the application data are not passed to third parties unless the German Youth Institute is obligated by law or by court decision or the disclosure is necessary for prosecution or law enforcement. No application data will be transmitted to a third state or an international organization.

Data deletion: In the event of a successful application the data provided by the applicants will be included in the personnel file and saved for five years after termination of the employment relationship. If no employment contract is concluded application data will be saved temporarily to defend the German Youth Institute against possible legal claims (e.g. burden of proof in case of claims according to the Regulations of Equal Treatment, i.e. Allgemeines Gleichbehandlungsgesetz), and six months after the rejection has been communicated they will be deleted, destroyed or given back to the applicants. In case of consent to a longer saving period, personal data will be saved in accordance with the declaration of consent.

Processing of special categories of data: In the application process at the German Youth Institute photos or “special categories” of personal data within the meaning of Art. 9 GDPR are, as a rule, not required. “Special categories” of personal data include information that provides insight into ethnic origin, political opinions, religious or ideological beliefs, trade union membership, health, sexual life or sexual orientation of a natural person. Insofar as “special categories” of personal data are exceptionally required or voluntarily communicated in a staffing process, they will be processed together with the other application data. This may relate to information about severe disability that is given voluntarily and has to be considered subsequently on the grounds of special liabilities of the German Youth Institute. In this case data processing serves the exercise of rights or fulfillment of obligations under order of the Labour Law, the Law of Social Security and Social Protection Regulations. In exceptional cases it may be necessary to gather information about health matters or a disability, or request information about previous convictions from the Federal Central Register during the staffing process.

It is not compulsory to provide personal data. However, the German Youth Institute can evaluate the suitability for the given position only if information especially regarding training, work experience and abilities as well as contact data is provided. Without provision of this kind of information, applicants cannot be accepted in the staffing process.

  • Processed data types: Job application details (e.g. personal data, postal and contact addresses, the documents pertaining to the application and the information contained therein, such as cover letter, curriculum vitae, certificates, as well as other information about the person or about the qualifications of applicants provided with regard to a specific job or voluntarily by applicants), inventory data (e.g. names, addresses), contact details (e.g. e-mail, telephone numbers), usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).
  • Data subjects: Job applicants, staff (e.g. employees, former employees).
  • Purposes of processing: Job application process (establishment and possible later implementation as well as possible later termination of the employment relationship).
  • Legal Basis: Legal basis for the processing of job application data in the staffing process as well as part of the personnel file are Art. 6   (1) (b), Art. 88 (1) GDPR as well as § 26 (1) Federal Data Protection Act (BDSG). Insofar as consent has been granted (e.g. by sending information that is not absolutely necessary in the staffing process) the processing is carried out on the basis of Art. 6 (1) (a) and Art. 9 (2) (a) GDPR. In case data is processed within the meaning of Art. 9 (1) GDPR in order to exercise rights or fulfill obligations under order of the Labour Law, the Law of Social Security and Social Protection Regulations the legal basis is Art. 9 (2) (b), § 26 (3) Federal Data Protection Act (BDSG) as well as § 164 SGB IX. Earmarked and temporary storage of application data is based on Art. 6 (1) (f) GDPR within the rightful interests of the German Youth Institute in assertion of or defence against possible legal claims.

Communication by E-Mail, Mail, Fax or Telephone for information purposes

The German Youth Institute is a non-profit association and does not pursue commercial interests. Communication for information purposes does not serve to  make profit, but is always subordinate to the ideational main objective of the association. In this sense we inform about scientific studies (e.g. invitation to take part in a survey), events (e.g. announcement of conferences, workshops), projects (e.g. for research, for knowledge transfer), publications (e.g. research results, statements), or for other non-commercial offers and projects.

We process personal data for the purposes of such non-commercial communication, which may be carried out via various channels, such as e-mail, telephone, mail or fax, in accordance with the legal requirements.

The recipients have the right to withdraw their consent at any time or to object to the sending of information at any time.

After withdrawal or objection, we may store the data required to prove consent for up to three years on the basis of our legitimate interests before we delete them. The processing of these data is limited to the purpose of  possible defence against claims. An individual deletion request is possible at any time provided that the former existence of a consent is affirmed.

  • Processed data types: Inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers).
  • Data subjects: Communication partners (recipients of e-mails, letters, etc.).
  • Purposes of processing:Public relations (e.g. by e-mail or mail).
  • Legal Basis: Consent (Art. 6 (1) (a) GDPR), Legitimate Interests (Art. 6 (1) (f) GDPR).

Newsletter and periodic Electronic Information

We send periodic newsletters, e-mails and other electronic information (hereinafter referred to as "newsletters") only with the consent of the recipient or legal permission. Insofar as the contents of the newsletter are specifically described within the framework of registration, they are decisive for the consent of the user. Otherwise, our newsletters contain information about studies, events, projects, publications, or other non-commercial offers.

In order to subscribe to our newsletters, it is generally sufficient to enter your e-mail address. However, we may ask you to provide a name for the purpose of addressing you personally in the newsletter or to provide further information if this is required for the purposes of the newsletter.

Double opt-in procedure: The registration to our newsletter takes place in general in a so-called Double-opt-in procedure. This means that you will receive an e-mail after registration asking you to confirm your registration. This confirmation is necessary to ensure no one can register with external e-mail addresses.

The registrations for the newsletter are logged in order to be able to prove the registration process according to the legal requirements. This includes storing the login and confirmation times as well as the IP address. Likewise the changes of your data stored with the dispatch service provider are logged.

Deletion and restriction of processing: We may store the unsubscribed e-mail addresses for up to three years based on our legitimate interests before deleting them to provide evidence of prior consent. The processing of these data is limited to the purpose of possible defence against claims. An individual deletion request is possible at any time, provided that the former existence of consent is confirmed at the same time. In the case of an obligation to permanently observe objections, we reserve the right to store the e-mail address solely for this purpose in a blacklist.

Information on legal bases: Electronic mailing of the newsletter is based on the consent of the recipients or, if consent is not required, on the basis of our legitimate interests in public relations. Insofar as we engage a service provider for sending e-mails, this is done on the basis of our legitimate interests. The registration procedure is recorded on the basis of our legitimate interests in demonstrating that it has been conducted in accordance with the law.

Contents: Information about us, our studies, projects, events, publications, and further offers.

  • Processed data types: Inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers), meta/communication data (e.g. device information, IP addresses).
  • Data subjects: Communication partners.
  • Purposes of Processing: Public relations (e.g. by e-mail or mail).
  • Legal Basis: Consent (Article 6 (1) (a) GDPR), Legitimate Interests (Article 6 (1) (f) GDPR).
  • Opt-Out: You can cancel the receipt of our newsletter at any time, i.e. revoke your consent or object to further receipt. You will find a link to cancel the newsletter at the end of each newsletter or you can use one of the contact options listed above, preferably e-mail.

Video Conferences, Online Meetings, Webinars and Screen-Sharing

We use third-party platforms and applications (hereinafter referred to as "third-party providers") for the purposes of conducting video and audio conferences, webinars and other types of video and audio meetings including scientific research and teaching. When selecting third-party providers and their services, we observe the legal requirements.

In this context, data of the communication participants will be processed and stored on the servers of third parties, as far as these are part of communication processes with us. This data may include, in particular, registration and contact details, visual and voice contributions, chat entries and shared screen content.

If users are referred to the third-party providers or their software or platforms in the context of communication, business or other relationships with us, the third-party provider may process usage data and metadata for security purposes, service optimisation or marketing purposes. We therefore ask you to observe the data protection information of the respective third party providers.

Information on legal basis: If we ask the users for their consent to the use of third-party providers or certain functions (e.g. permission to record conversations), the legal basis of the processing is consent. Furthermore, the processing can be a component of our (pre)contractual services, provided that the use of the third party was agreed within this context. Otherwise, user data will be processed on the basis of our legitimate interests in efficient and secure communication with our communication partners. In this context, we would also like to refer you to the information on the use of cookies in this privacy policy.

  • Processed data types: Inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers), content data (e.g. text input, photographs, videos), usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses), Research data (e.g. survey data, interview transcripts).
  • Data subjects: Communication partners (Recipients of e-mails, letters, etc.), Users (e.g. website visitors, users of online services), Participants in scientific studies.
  • Purposes of Processing: Contractual services and support, contact requests and communication, office and organisational procedures, scientific research and teaching.
  • Legal Basis: Consent (Article 6 (1) (a) GDPR), Performance of a contract and prior requests (Article 6 (1) (b) GDPR), Legitimate Interests (Article 6 (1) (f) GDPR).

Services and service providers being used:

Cloud Services

We use Internet-accessible software services (so-called "cloud services", also referred to as "Software as a Service") run on the servers of its providers for the following purposes: document storage and administration, calendar management, e-mail delivery, spreadsheets and presentations, exchange of documents, content and information with specific recipients or publication of websites, forms or other content and information, as well as chats and participation in audio and video conferences.

Within this framework, personal data may be processed and stored on the providers’ servers insofar as this data is part of communication processes with us or is otherwise processed by us in accordance with this privacy policy. This data may include in particular master data and contact data of data subjects, data on processes, contracts, other proceedings and their contents. Cloud service providers also process usage data and metadata that they use for security and service optimization purposes.

If we use cloud services to provide documents and content to other users or publicly accessible websites, forms, or other documents, providers may store cookies on users' devices for web analysis or to remember user settings (e.g. in the case of media control).

Information on legal basis - If we ask for permission to use cloud services, the legal basis for processing data is consent. Furthermore, their use can be a component of our (pre)contractual services, provided that the use of cloud services has been agreed in this context. Otherwise, user data will be processed on the basis of our legitimate interests (i.e. interest in efficient and secure administrative and collaboration processes).

  • Processed data types: Inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers), content data (e.g. text input, photographs, videos), usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).
  • Data subjects: Customers, employees (e.g. employees, job applicants, former employees), erospective customers, communication partners.
  • Purposes of Processing: Office and organisational procedures.
  • Legal Basis: Consent (Article 6 (1) (a) GDPR), Performance of a contract and prior requests (Article 6 (1) (b) GDPR), Legitimate Interests (Article 6 (1) (f) GDPR).

Services and service providers being used:

Planning, Organization and Utilities

We use services, platforms and software from other providers (hereinafter referred to as "third-party providers") for the purposes of organizing, administering, planning and providing our services. When selecting third-party providers and their services, we comply with the legal requirements.

Within this context, personal data may be processed and stored on the servers of third-party providers. This may include various data that we process in accordance with this privacy policy. This data may include in particular master data and contact data of users, data on processes, contracts, other processes and their contents.

If users are referred to third-party providers or their software or platforms in the context of communication, business or other relationships with us, the third-party provider may process usage data and metadata for security purposes, service optimization or marketing purposes. We therefore ask you to read the data protection notices of the respective third-party providers.

Information on legal basis: If we ask users for their consent to the use of third party providers, the legal basis of the processing is consent. Furthermore, the processing can be a component of our (pre)contractual services, provided that the use of the third party was agreed within this context. Otherwise, user data will be processed on the basis of our legitimate interests (i.e. interest in efficient, economic and recipient friendly services). In this context, we would also like to refer you to the information on the use of cookies in this privacy policy.

  • Processed data types: Inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers), content data (e.g. text input, photographs, videos), usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).
  • Data subjects: Communication partners, users (e.g. website visitors, users of online services), Employees (e.g. employees, job applicants, former employees).
  • Purposes of Processing: contact requests and communication, Office and organisational procedures, Contractual services and support, Managing and responding to inquiries, Feedback (e.g. collecting feedback via online form), Polls and Questionnaires (e.g. surveys with input options, multiple choice questions).
  • Legal Basis: Consent (Article 6 (1) (a) GDPR), Performance of a contract and prior requests (Article 6 (1) (b) GDPR), Legitimate Interests (Article 6 (1) (f) GDPR).

Services and service providers being used:

Web Analysis and Optimization

Web analysis is used to evaluate the visitor traffic on our website and may include behaviour or interests of our users as pseudonymous values. With the help of web analysis we can e.g. recognize at which time our online services or their functions or contents are most frequently used or invite for re-use. We can also understand which areas require optimization.

In addition to web analysis, we can also use test procedures, e.g. to test and optimize different versions of our online services or their components.

If users have given consent, their data can be stored for these purposesin a file (so-called "cookie") on their device or similar procedures can be applied in which the relevant user information for the aforementioned analyses is stored. This data may include, for example, content viewed, web pages visited and elements and technical data used there, such as the browser, computer system and information on times of use.

The IP addresses of the users are also stored. However, we use an IP masking procedure (i.e. pseudonymisation by shortening the IP address) to protect the user. In general, within the framework of web analysis, A/B testing and optimization, no user data (such as e-mail addresses or names) is stored, but pseudonyms. This means we, as well as the providers of the software used, do not know the actual identity of the users, but only the information stored for the purpose of the respective process. Data will not be used for any other purposes, combined with other data, or passed on to third parties.

In this context, we would also like to refer you to the information on the use of cookies in this privacy policy.

  • Processed data types: Usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).
  • Data subjects: Users (e.g. website visitors, users of online services).
  • Purposes of Processing: Web Analytics (e.g. access statistics, recognition of returning visitors).
  • Security measures: IP Masking (pseudonymization of the IP address).
  • Legal Basis: Consent (Article 6 (1) (a) GDPR)

Services and service providers being used:

Online Presences in Social Networks (Social Media)

We maintain online presence within social networks and process user data in this context in order to communicate with users active there or to offer information about us.

We would like to point out that user data may be processed outside the European Union. This may entail risks for users, e.g. by making it more difficult to enforce users' rights.

In addition, user data is usually processed within social networks for market research and advertising purposes. For example, user profiles can be created on the basis of user behaviour and the associated interests of users. The user profiles can then be used, for example, to place advertisements within and outside the networks which are presumed to correspond to the interests of the users. For these purposes, cookies are usually stored on the users’ computer, in which the users’ usage behaviour and interests are stored. Furthermore, data can be stored in the user profiles independently of the devices used by the users (especially if the users are members of the respective networks or will become members later on).

Social networks are used by users within their own responsibility. This applies especially to interactive functions (e.g. sharing and evaluating). Alternatively the information offered can be retrieved from our website: www.dji.de.For a detailed description of the respective processing operations and the opt-out options, we refer to the privacy policies and information given by the providers of the respective networks.Also in the case of requests for information and the exercise of rights of data subjects, we point out that these can be most effectively pursued with the providers. Only the providers have access to the data of the users and can directly take appropriate measures and provide information. If you still need help, please do not hesitate to contact us.

  • Processed data types: Inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers), content data (e.g. text input, photographs, videos), ssage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).
  • Data subjects: Users (e.g. website visitors, users of online services).
  • Purposes of processing: contact requests and communication, public relations.
  • Purposes of processing of service providers: Please see the respective privacy policyprivacy policies, especially on tracking (e.g profiling based on interests and behaviour, use of cookies), profiling (creating user profiles), Web analytics (e.g. access statistics, recognition of returning visitors), remarketing.
  • Legal Basis: Legitimate Interests (Art. 6 (1) (f) GDPR).

Services and service providers being used:

Plugins and Embedded Functions and Content

Within our online services, we integrate functional and content elements that are obtained from the servers of their respective providers (hereinafter referred to as "third-party providers"). These may be, for example, graphics, videos or social media buttons as well as contributions (hereinafter uniformly referred to as "Content").

The integration always presupposes that the third-party providers of this content process the IP address of the users, since they would not be able to send the content to their browser without the IP address. The IP address is therefore required for the presentation of these contents or functions. We strive to use only those contents, whose respective providers use the IP address only for the distribution of the contents. Third parties may also use so-called pixel tags (invisible graphics, also known as "web beacons") for statistical or marketing purposes. The "pixel tags" can be used to evaluate information, such as visitor traffic, on the pages of this website. The pseudonymous information may also be stored in cookies on the users’ device and may include technical information about the browser and operating system, referring websites, visiting times and other information about the use of our website, and may also be linked to such information from other sources.

Information on legal basis: If we ask users for their consent, the legal basis for processing is this consent. Otherwise, user data will be processed on the basis of our legitimate interests (i.e. interest in efficient, economic, and user-friendly services). In this context we would like to refer you to the note on the use of cookies in this privacy policy.

  • Processed data types: Usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses), inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers), content data (e.g. text input, photographs, videos).
  • Data subjects: Users (e.g. website visitors, users of online services).
  • Purposes of Processing: Provision of our online services and usability, contractual services and support, security measures, managing of and responding to inquiries.
  • Legal Basis: Legitimate Interests (Art. 6 (1) (f) GDPR), Consent (Art. 6 (1) (a) GDPR), Performance of a contract and prior requests (Art. 6 (1) (b) GDPR).

Services and service providers being used:

CHANGES AND UPDATES TO THE PRIVACY POLICY

 

We kindly ask you to inform yourself regularly about the contents of our data protection declaration. We will adjust the privacy policy as changes in our data processing practices make this necessary. We will inform you as soon as the changes require your cooperation (e.g. consent) or other individual notification.

If we provide addresses and contact information of companies and organizations in this privacy policy, we ask you to note that addresses may change over time and to verify the information before contacting us.

 

DELETION OF DATA

 

The data processed by us will be deleted in accordance with the statutory provisions as soon as their processing is revoked or other permissions no longer apply (e.g. if the purpose of processing this data no longer applies or they are not required for the purpose).

If the data is not deleted because they are required for other and legally permissible purposes, their processing is limited to these purposes. This means that the data will be restricted and not processed for other purposes. This applies, for example, to data that must be stored for commercial or tax reasons or for which storage is necessary to assert, exercise or defend legal claims or to protect the rights of another natural or legal person.

Further information on the deletion of personal data can be found in the individual data protection notices of this privacy policy.

 

RIGHTS OF DATA SUBJECTS

As data subject, you are entitled to various rights under the GDPR, which arise in particular from Articles 15 to 18 and 21 of the GDPR:

  • Right to object: You have the right, on grounds arising from your particular situation, to object at any time to the processing of your personal data which is based on letter (e) or (f) of Article 6 (1) GDPR , including profiling based on those provisions. Where personal data are processed for direct marketing purposes, you have the right to object at any time to the processing of the personal data concerning you for the purpose of such marketing, which includes profiling to the extent that it is related to such direct marketing.
  • Right of withdrawal for consents: You have the right to revoke consents at any time.
  • Right of access: You have the right to request confirmation as to whether the data in question is processed and to receive information about this data as well as further information and copies of the data in accordance with the provisions of the law.
  • Right to rectification: You have the right, in accordance with the law, to request the completion of the data concerning you or the rectification of the incorrect data concerning you.
  • Right to deletion and Right to restriction of processing: In accordance with the statutory provisions, you have the right to demand that the relevant data are deleted immediately or, alternatively, to demand that the processing of the data is restricted in accordance with the statutory provisions.
  • Right to data portability: You have the right to receive data concerning you, which you have provided to us, in a structured, common and machine-readable format in accordance with the legal requirements, or to request its transmission to another controller.
  • Complaint to the supervisory authority: You also have the right, under the conditions laid down by law, to lodge a complaint with a supervisory authority, in particular in the member state of your habitual residence, place of work or place of the alleged infringement, if you consider that the processing of personal data relating to you infringes the GDPR.

Supervisory authority competent for us:

Bayerisches Landesamt für Datenschutzaufsicht (BayLDA) Promenade 18 91522 Ansbach Germany

TERMINOLOGY AND DEFINITIONS

This section provides an overview of the terms used in this privacy policy. Many of the terms are taken from the law and defined mainly in Article 4 GDPR. The legal definitions are binding. The following explanations, on the other hand, are intended above all for the purpose of comprehension. The terms are sorted alphabetically.

  • Controller: "Controller" means the natural or legal person, public authority, agency or other body that, alone or jointly with others, determines the purposes and means of the processing of personal data.
  • IP Masking: IP masking is a method by which the last octet, i.e. the last numbers of an IP address are deleted so that the IP address alone can no longer be used to uniquely identify a person. IP masking is therefore a means of pseudonymising processing methods, particularly in online marketing.
  • Personal Data: "Personal data" means any information relating to an identified or identifiable natural person ("data subject"); an identifiable natural person is a person who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier (e.g. cookie), or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
  • Processing: “Processing” means every process performed with or without the help of automated procedures or any such set of procedures connected with personal data. The term "processing" covers a wide range and practically every handling of data, be it collection, evaluation, storage, transmission or deletion.
  • Profiling: "Profiling" means any automated processing of personal data consisting in the use of such personal data to analyse, evaluate or predict certain personal aspects relating to a natural person (e.g. interests in certain contents or products, click behaviour on a website or the location). Depending on the type of profiling, the personal aspects concerned include information regarding age, gender, location and movement data, interaction with websites and their contents, shopping behaviour, and social interactions with other people. Cookies and web beacons arefrequently used for profiling purposes.
  • Remarketing: “Remarketing or "retargeting" is the term used, when a user’s interest in certain products on a website is recorded, for example, for advertising purposes, in order to remind the user of these products on other websites, e.g. in advertisements.
  • Tracking: “Tracking" is the term used when the behaviour of users can be traced across several websites. As a rule, information on behaviour and interest with regard to the websites used is stored in cookies or on the servers of the tracking technology providers (so-called profiling). This information can then be used, for example, to display advertisements to users presumably corresponding to their interests.
  • Web Analytics: Web Analytics serves the evaluation of visitor traffic of online services and can determine the visitors’ behaviour or interests in certain information, such as content of websites. With the help of web analytics, website owners can, for example, recognize at what time visitors visit their website and what content they are interested in. This allows them, for example, to optimize the content of the website to meet the needs of their visitors in a better way. For purposes of web analytics, pseudonymous cookies and web beacons are frequently used in order to recognize returning visitors and thus obtain more precise analyses of the use of an online service.

Last Update: 19.8.2020