Data Protection Information

With the following privacy policy, we would like to inform you which types of your personal data (hereinafter also abbreviated as "data") we process for which purposes and within which scope. The privacy statement applies to all processing of personal data carried out by us, both in the context of providing our services and in particular on our websites, in mobile applications and within external online presences, such as our social media profiles (hereinafter collectively referred to as "online services"). Please note the information sheets containing additional data privacy declarations on this site.

Provision of online services and web hosting

In order to provide our online services securely and efficiently, we use the services of one or more web hosting providers from whose servers (or servers they manage) the online services can be accessed. For these purposes, we may use infrastructure and platform services, computing capacity, storage space and database services, as well as security and technical maintenance services.

The data processed within the framework of the provision of the hosting services may include all information relating to the users of our online services that is collected in the course of use and communication. This regularly includes the IP address, which is necessary to be able to deliver the contents of online services to browsers, and all entries made within our online services or from websites.

Collection of Access Data and Log Files: We (or our web hosting provider), collect data on the basis of each access to the server (so-called server log files). Server log files may include addresses and names of the web pages and files accessed, date and time of access, data volumes transferred, notification of successful access, browser type and version, the user's operating system, referrer URL (the previously visited page) and, as a general rule, IP addresses and the requesting provider.

The server log files can be used for security purposes, e.g. to avoid overloading the servers (especially in the case of abusive attacks, so-called DDoS attacks) and to ensure the stability and optimal load balancing of the servers.

Deletion of Data: Log file information is stored for a maximum of 30 days and then deleted or anonymised. Data whose further storage is required for evidentiary purposes is exempt from deletion until the respective incident has been finally clarified.

• Processed data types: Content data (e.g. text input, photographs, videos), usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).
• Data subjects: Users (e.g. website visitors, users of online services).
• Purposes of processing: Provisions of our online services and usability, server monitoring and error detection, security measures.
• Legal Basis: Legitimate Interests (Article 6 (1) (f) GDPR).

Services and service providers being used:

• jweiland.net: Web hosting and infrastructural services; Service provider: jweiland.net, Echterdinger Str. 57, 70794 Filderstadt bei Stuttgart, Germany; Website: https://jweiland.net; Privacy policy: https://jweiland.net/datenschutz.html; Additional information on data protection procedures: https://jweiland.net/unternehmen/dsgvo.html#c6058.
• Hetzner Online GmbH: Web hosting and infrastructural services; Service provider: Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen, Germany; Website: https://www.hetzner.com; Privacy policy: https://www.hetzner.com/rechtliches/datenschutz; Additional information on data protection procedures: https://wiki.hetzner.de/index.php/Datenschutz-FAQ/en.

Use of Cookies

Cookies are files or data records, which store information on end devices (e. g. language settings). When using a website the stored information is retrieved and processed. Generally, Cookies can be used for various purposes, e. g. to ensure usability, safety or comfort of online services or to analyse usage patterns.

We use cookies in accordance with the statutory provisions. Therefore, we obtain prior consent from users, except when it is not required by law. In particular, consent is not required if the storage and reading of information, including cookies, is strictly necessary in order to provide an information society service explicitly requested by the subscriber or user. The revocable consent will be clearly communicated to the user and will contain the information on the respective cookie use.

The following types and functions of cookies are distinguished regarding retention periods:

• Temporary cookies (also: session cookies): Temporary cookies are deleted at the latest when a user has left an online service and closed his browser.
• Permanent cookies: Permanent cookies remain stored even after closing the browser or end of device usage. For example, the login status can be saved or preferred content can be displayed directly when the user visits a website again. The interests of users that are used for range measurement or marketing purposes can also be stored in such a cookie.

The legal basis on which we process the users’ personal data with the use of cookies depends on whether we ask users for consent. If users consent, the legal basis for processing your data is your declared consent. Otherwise, the data processed with the help of cookies will be processed on the basis of our legitimate interests (e.g. in a business operation of our online service and its improvement) or, if the use of cookies is necessary to fulfill our contractual obligations. For which purposes the cookies are processed by us, we do clarify in the course of this privacy policy or in the context of our consent and processing procedures.

We use a cookie management solution („Cookie Settings“) in which users’ consent to the use of cookies or the procedures and providers mentioned in the cookie management solution. Consent can be obtained, managed and revoked by the users there. The declaration of consent is stored so that it does not have to be retrieved again and the consent can be proven in accordance with the legal obligation. Storage can take place server-sided and/or in a cookie (so-called opt-in cookie or with the aid of comparable technologies) in order to be able to assign the consent to a user or and/or his/her device. Subject to individual details of the providers of cookie management services, the following information applies: The duration of the storage of the consent can be up to two years. In this case, a pseudonymous user identifier is formed and stored with the date/time of consent, information on the scope of the consent (e.g. which categories of cookies and/or service providers) as well as the browser, system and used end device.

Our cookie settings (see below) also contain further information about the cookies used by us.

Necessary cookies and statistics cookies on our website are used by ourself as first-party-cookies. Marketing cookies may beused by third parties, if their contents are embedded in our website. Up-to-date Information about thiry-party-cookies can be found on the website of the respective service provider. Statistics and marketing cookies can be deactivated under "manage cookie settings". The contents of external service providers are blocked by deactivating marketing cookies.

General Information on Withdrawal of Consent and Objection (Opt-Out): Users can revoke  consent at any time and also file an objection to processing in accordance with the legal requirements in Art. 21 GDPR (further information on objection is provided as part of this privacy policy).  Users can also declare their objection by means of the settings of their browser, e.g. by deactivating the use of cookies (which may also restrict the functionality of our online services). An objection to the use of cookies for online marketing purposes can be raised for via a large number of services, especially in the case of tracking, via the websites https://www.aboutads.info/choices/ and https://www.youronlinechoices.com. In addition, you can receive further information on objections in the context of the information on the used service providers and cookies.

Performing tasks in accordance with statutes or rules of procedure

We process the data of our members, supporters, prospects, business partners or other persons (collectively "data subjects") when we have a membership or other business relationship with them and perform our functions and are recipients of payments and grants. Otherwise, we process the data of data subjects on the basis of our legitimate interests, e.g. where administrative tasks or public relations are concerned.

The data processed, the type, scope and purpose, and the necessity of their processing, are determined by the underlying membership or contractual relationship, from which the necessity of any data information arises (otherwise we refer to necessary data). The necessity can be directed by our donors and funders, e. g. because of budgetary laws like BRKG or BHO. The data must be disclosed to the donors and funders as well as supervisory and tax authorities if necessary, e.g. during tax audits.

We delete data that is no longer required for the performance of our statutory and business purposes. This is determined according to the respective tasks and contractual relationships. We retain the data for as long as it may be relevant for the purpose of conducting business and with regard to any warranty or liability obligations on the basis of our legitimate interest in their regulation. The necessity of storing the data is checked regularly; otherwise the statutory storage obligations apply.

Our articles of association can be downloaded under the following link: https://www.dji.de/fileadmin/user_upload/bibs/satzung.pdf

• Processed data types: Inventory data (e.g. names, addresses), payment data (e.g. bank details, invoices, expenses, payment history), contact data (e.g. e-mail, telephone numbers), contract data (e.g. contract object, duration).
• Data subjects: Users (e.g. website visitors, users of online services), members, business and contractual partners.
• Purposes of processing: Contractual services and support, contact requests and communication, managment of and reply to inquiries.
• Legal Basis: Performance of a contract and prior requests (Art. 6 (1) (b) GDPR), Legitimate Interests (Art. 6 (1) (f) GDPR).

Services and service providers being used:

• Travel Expense Accounting: Wirtschaftsdienstleistungen HAGL oHG, Unterer Marktplatz 1a, 84405 Dorfen, Website: https://www.hagl-office.com

Contact and Inquiry Management

When contacting us (e.g. by contact form, e-mail, telephone or via social media) as well es in the context of existing user and business relationships, the data of the inquiring persons are processed insofar as this is necessary to answer the contact enquiries and any requested activities.

The response to contact enquiries within the framework of contractual or pre-contractual relationships is made in order to fulfil our contractual obligations or to respond to (pre)contractual enquiries and otherwise on the basis of the legitimate interests in responding to the enquiries.

By communicating with e-mail the addresses of the recipients and senders, as well as other information relating to the sending of e-mails (e.g. the providers involved) and the contents of the respective e-mails are processed. The above data may also be processed for SPAM detection purposes. Please note that e-mails on the Internet are generally not sent in encrypted form. As a rule, e-mails are encrypted during transport, but not on the servers from which they are sent and received (unless a so-called end-to-end encryption method is used). We can therefore accept no responsibility for the transmission path of e-mails between the sender and reception on our server.

Secure data transmission to us is possible by encrypting files with a suitable zip programme (e.g. with the free software 7-Zip) and sending them as e-mail attachments. The password for decryption should be communicated to the responsible staff of the German Youth Institute via another communication channel (e.g. by telephone).

• Processed data types: Inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers), content data (e.g. text input, photographs, videos).
• Data subjects: Communication partners (recipients of e-mails, letters, etc.).
• Purposes of Processing: contact requests and communication.
• Legal Basis: Performance of a contract and prior requests (Article 6 (1) (b) GDPR), Legitimate Interests (Article 6 (1) (f) GDPR).

Services and service providers being used:

• DFN-MailSupport: Virus- and SPAM-Protection; Service provider: Verein zur Foerderung eines Deutschen Forschungsnetzes e.V., Alexanderplatz 1, 10178 Berlin, Germany; Website: https://www.mailsupport.dfn.de; Privacy policy: https://www.mailsupport.dfn.de/datenschutz.

Registration, Login and User Account

Users can register on our websites for certain offers and online services (e.g. events, research database, DJI-Alumni-und-Freunde-Netzwerk). Within the scope of registration, the mandatory information required is communicated to the users and processed for the purposes of providing the offer on the basis of contractual fulfilment of obligations. The processed data includes in particular the registration information (name, password as well as an e-mail address). The data entered during registration will be used for the purposes of using the offer and its purpose. Where appropriate please note the data protection information that is supplied during the registration process or in this privacy policy.

Users may be informed by e-mail on proceedings relevant to their registration, such as technical changes. If users have terminated their registration, their data with regard to the registration are deleted, subject to a statutory retention obligation. In the event of termination it is the responsibility of the users to secure their data before the end of the contract. We are entitled to irretrievably delete all user data stored during the term of the contract.

Within the scope of using our registration and login functions as well as the use of the user account, we may store the IP address and the time of the respective user action. The storage is based on our legitimate interests, as well as the users’ protection against misuse and other unauthorized use. This data will not be passed on to third parties unless it is necessary to pursue our claims or there is a legal obligation to do so.

• Processed data types: Inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers), content data (e.g. text input, photographs, videos), meta/communication data (e.g. device information, IP addresses).
• Data subjects: Users (e.g. website visitors, users of online services).
• Purposes of Processing: Contractual services and support, security measures, managment of and reply to inquiries.
• Legal Basis: Consent (Art. 6 (1) (a) GDPR), Performance of a contract and prior requests (Art. 6 (1) (b) GDPR), Legitimate Interests (Art. 6 (1) (f) GDPR).

Surveys, Questionnaires, and Scientific Research

As a social science research institute we collect and process personal data on a regular basis within the context of research projects and surveys. In the process specific framework conditions may be in effect, which we clarify, if applicable, in a suitable way (e.g. study-specific information sheets).

Surveys and questionnaires (in the following: "surveys") are carried out by us for the purpose of scientific research and teaching as well as opinion polls without commercial interests. These surveys are evaluated anonymously. Personal data is only processed insofar as this is necessary for the provision and technical execution of the survey (e.g. processing the IP address to display the survey in the user's browser or to enable a resumption of the survey with the aid of a temporary cookie (session cookie)), or participants have consented.

Moreover, in surveys carried out for scientific purposes we comply with the “Principles to Ensure Good Scientific Practice in the German Youth Institute”: https://www.dji.de/fileadmin/user_upload/wwwintern/kommissionfehlverhalten/RgwP+VerfahrenOmbudsperson2015-13-04.pdf

Information on legal basis: If we ask the participants for their consent to the processing of their data, this constitutes the legal basis for the processing, otherwise the processing of the participants' data is based on our legitimate interests in conducting an objective survey.

• Processed data types: Contact data (e.g. e-mail, telephone numbers), content data (e.g. text input, photographs, videos), usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses), research data (e.g. survey data, interview transcripts).
• Data subjects: Communication partners (recipients of e-mails, letters, etc.), Participants in scientific studies.
• Purposes of Processing: contact requests and communication, scientific research and teaching.
• Legal Basis: Consent (Art. 6 (1) (a) GDPR), Public Interests (Art. 6 (1) (e) GDPR), Legitimate Interests (Art. 6 (1) (f) GDPR).

Services and service providers being used:

• Hetzner Online GmbH (limesurvey.dji.de): Web hosting and infrastructural services; Service provider: Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen, Germany; Website: https://www.hetzner.com; Privacy policy: https://www.hetzner.com/rechtliches/datenschutz; Additional information on data protection procedures: https://wiki.hetzner.de/index.php/Datenschutz-FAQ/en.

Ethics Committee

The German Youth Institute (DJI) has appointed an Ethics Committee to assess ethical and legal aspects of research projects. The Ethics Committee of the DJI supports scientists with its advisory services and is consulted on the ethical and legal framework of a specific research project.

The Ethics Committee takes action only on request in writing. The request may be made exclusively by employees of the DJI. During application, both information on the planned research project as well as personal data of the scientists involved are collected. These data are necessary for considering the application and documenting the procedure. Applications are treated as confidential and retained by the Ethics Commission for 10 years.

• Processed data types: inventory data (e.g. names, addresses), contact data (e.g. telephone number, e-mail address), content data (e.g. text entries, photographs, videos).
• Data subjects: employees, business and contractual partners.
• Purposes of Processing: Examination of applications, management and reply to inquiries.
• Legal Basis: legitimate interests (Art. 6 (1) sentence 1 (f) GDPR), employment relationships (Art. 6 (1) (b), Art. 88 (1) GDPR in conjunction with § 26 (1) BDSG).

Job Applications

In the application process personal data provided to us by the applicants (hereafter: persons concerned) are processed. These include for example contact data, letters of application, curricula, certificates, correspondence, information given by telephone or in person. As a rule information about training, qualification, work experience and abilities of the applicants is communicated (summarized as “application data”).

Application data are usually collected, saved and processed by our application management system (“career portal” at https://djijobs.career.softgarden.de). The career portal is implemented by our service contractor “Softgarden”. Applicants can register by using a user name and password. In this manner it is possible to use further options and individual settings in addition to individual applications. Uploaded documents are automatically processed and analysed on the career portal in order to extract data from the curriculum vitae and convert them into a structural form. Job applications can be subscribed by e-mail or RSS-Feed. Further information about privacy and data processing with out career portal can be fount at https://djijobs.softgarden.io/de/data-security?0.

Alternatively, job applications can be submitted by regular mail. In case of a submission via E-mail the senders will receive acknowledgement of receipt by e-mail. To ensure a encrypted data transfer, we recommend using the career portal.

Application data are processed solely for the purpose of implementing the staffing process. In the event of successful application, the data provided by the applicants will be included in the personnel file and used for implementation and termination of the employment relationship. In case of rejection, application data will be saved temporarily for defence against possible legal claims and subsequently deleted.

Access to application data is strictly granted only to persons in need of them to ensure the orderly staffing process. As a rule these include the application management in the Human Resources department, the employees who are concerned with the application procedures in the research department where the position is situated, sometimes also the Association Board, always the Works Council and the Equal Opportunities Officer, and, where appropriate, the Severely Handicapped Employee Representative.

Without explicit consent the application data are not passed to third parties unless the German Youth Institute is obligated by law or by court decision or the disclosure is necessary for prosecution or law enforcement. No application data will be transmitted to a third state or an international organization.

Data deletion: In the event of a successful application the data provided by the applicants will be included in the personnel file and saved for five years after termination of the employment relationship. If no employment contract is concluded application data will be saved temporarily to defend the German Youth Institute against possible legal claims (e.g. burden of proof in case of claims according to the Regulations of Equal Treatment, i.e. Allgemeines Gleichbehandlungsgesetz), and six months after the rejection has been communicated they will be deleted, destroyed, given back to the applicants or anonymised. The processing of anonymised data is not subject to the material scope of the privacy policy so that anonymised data may be processed for statistical and analytical purposes. In case of consent to a longer saving period, personal data will be saved in accordance with the declaration of consent.

Processing of special categories of data: In the application process at the German Youth Institute photos or “special categories” of personal data within the meaning of Art. 9 GDPR are, as a rule, not required. “Special categories” of personal data include information that provides insight into ethnic origin, political opinions, religious or ideological beliefs, trade union membership, health, sexual life or sexual orientation of a natural person. Insofar as “special categories” of personal data are exceptionally required or voluntarily communicated in a staffing process, they will be processed together with the other application data. This may relate to information about severe disability that is given voluntarily and has to be considered subsequently on the grounds of special liabilities of the German Youth Institute. In this case data processing serves the exercise of rights or fulfillment of obligations under order of the Labour Law, the Law of Social Security and Social Protection Regulations. In exceptional cases it may be necessary to gather information about health matters or a disability, or request information about previous convictions from the Federal Central Register during the staffing process.

It is not compulsory to provide personal data. However, the German Youth Institute can evaluate the suitability for the given position only if information especially regarding training, work experience and abilities as well as contact data is provided. Without provision of this kind of information, applicants cannot be accepted in the staffing process.

• Processed data types: Job application details (e.g. personal data, postal and contact addresses, the documents pertaining to the application and the information contained therein, such as cover letter, curriculum vitae, certificates, as well as other information about the person or about the qualifications of applicants provided with regard to a specific job or voluntarily by applicants), inventory data (e.g. names, addresses), contact details (e.g. e-mail, telephone numbers), usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).
• Data subjects: Job applicants, staff (e.g. employees, former employees).
• Purposes of processing: Job application process (establishment and possible later implementation as well as possible later termination of the employment relationship).
• Legal Basis: Legal basis for the processing of job application data in the staffing process as well as part of the personnel file are Art. 6   (1) (b), Art. 88 (1) GDPR as well as § 26 (1) Federal Data Protection Act (BDSG). Insofar as consent has been granted (e.g. by voluntarily sending information that is not absolutely necessary in the staffing process) the processing is carried out on the basis of Art. 6 (1) (a) and Art. 9 (2) (a) GDPR. In case data is processed within the meaning of Art. 9 (1) GDPR in order to exercise rights or fulfill obligations under order of the Labour Law, the Law of Social Security and Social Protection Regulations the legal basis is Art. 9 (2) (b), § 26 (3) Federal Data Protection Act (BDSG) as well as § 164 SGB IX. Earmarked and temporary storage of application data is based on Art. 6 (1) (f) GDPR within the rightful interests of the German Youth Institute in assertion of or defence against possible legal claims.

Services and service providers being used:

• Softgarden: Applicant management-software und career portal; Service provider: softgarden e-recruiting GmbH, Tauentzienstr. 14, 10789 Berlin, Deutschland; Website: https://softgarden.com; Datenschutzerklärung: https://softgarden.com/de/datenschutz-webseite/. Additional information od data protection procedures: https://softgarden.com/de/datenschutz/; Karriereportal des DJI: https://djijobs.career.softgarden.de; Datenschutzerklärung zum Karriereportal des DJI: https://djijobs.softgarden.io/de/data-security?0

Communication by E-Mail, Mail, Fax or Telephone for information purposes

The German Youth Institute is a non-profit association and does not pursue commercial interests. Communication for information purposes does not serve to  make profit, but is always subordinate to the ideational main objective of the association. In this sense we inform about scientific studies (e.g. invitation to take part in a survey), events (e.g. announcement of conferences, workshops), projects (e.g. for research, for knowledge transfer), publications (e.g. research results, statements), or for other non-commercial offers and projects.

We process personal data for the purposes of such non-commercial information, which may be carried out via various channels, such as e-mail, telephone, mail or fax, in accordance with the legal requirements.

The recipients have the right to withdraw their consent at any time or to object to the sending of information at any time.

After withdrawal or objection, we may store the data required to prove consent for up to three years on the basis of our legitimate interests before we delete them. The processing of these data is limited to the purpose of  possible defence against claims. Based on our legitimate interest to comply with a withdrawal or objection permanently, we may save the data that is necessary to prevent further contact (e. g. e-mail address, phone number or name; depending on the channel).

• Processed data types: Inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers).
• Data subjects: Communication partners (recipients of e-mails, letters, etc.).
• Purposes of processing:Public relations (e.g. by e-mail or mail).
• Legal Basis: Consent (Art. 6 (1) (a) GDPR), Legitimate Interests (Art. 6 (1) (f) GDPR).

Newsletter and periodic Electronic Information

We send periodic newsletters, e-mails and other electronic information (hereinafter referred to as "newsletters") only with the consent of the recipient or legal permission. Insofar as the contents of the newsletter are specifically described within the framework of registration, they are decisive for the consent of the user. Otherwise, our newsletters contain information about studies, events, projects, publications, or other non-commercial offers.

In order to subscribe to our newsletters, it is generally sufficient to enter your e-mail address. However, we may ask you to provide a name for the purpose of addressing you personally in the newsletter or to provide further information if this is required for the purposes of the newsletter.

Double opt-in procedure: The registration to our newsletter takes place in general in a so-called Double-opt-in procedure. This means that you will receive an e-mail after registration asking you to confirm your registration. This confirmation is necessary to ensure no one can register with external e-mail addresses.

The registrations for the newsletter are logged in order to be able to prove the registration process according to the legal requirements. This includes storing the login and confirmation times as well as the IP address. Likewise the changes of your data stored with the dispatch service provider are logged.

Deletion and restriction of processing: We may store the unsubscribed e-mail addresses for up to three years based on our legitimate interests before deleting them to provide evidence of prior consent. The processing of these data is limited to the purpose of possible defence against claims. An individual deletion request is possible at any time, provided that the former existence of consent is confirmed at the same time. In the case of an obligation to permanently observe objections, we reserve the right to store the e-mail address solely for this purpose in a blacklist.

Logging of the registration process is based on our legitimate interests to be able to prove its orderly proceedings. Insofar as we engage a service contractor for sending e-mails, this is done on the basis of our legitimate interests in an efficient and secure mailing system.

Contents: Information about us, our studies, projects, events, publications, and further offers.

• Processed data types: Inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers), meta/communication data (e.g. device information, IP addresses).
• Data subjects: Communication partners.
• Purposes of Processing: Public relations (e.g. by e-mail or mail).
• Legal Basis: Consent (Article 6 (1) (a) GDPR), Legitimate Interests (Article 6 (1) (f) GDPR).
• Opt-Out: You can cancel the receipt of our newsletter at any time, i.e. revoke your consent or object to further receipt. You will find a link to cancel the newsletter at the end of each newsletter or you can use one of the contact options listed above, preferably e-mail.

Video Conferences, Online Meetings, Webinars and Screen-Sharing

We use third-party platforms and applications (hereinafter referred to as "third-party providers") for the purposes of conducting video and audio conferences, webinars and other types of video and audio meetings including scientific research and teaching. When selecting third-party providers and their services, we observe the legal requirements.

In this context, data of the communication participants will be processed and stored on the servers of third parties, as far as these are part of communication processes with us. This data may include, in particular, registration and contact details, visual and voice contributions, chat entries and shared screen content.

If users are referred to the third-party providers or their software or platforms in the context of communication, business or other relationships with us, the third-party provider may process usage data and metadata for security purposes, service optimisation or marketing purposes. We therefore ask you to observe the data protection information of the respective third party providers.

Information on legal basis: If we ask the users for their consent to the use of third-party providers or certain functions (e.g. permission to record conversations), the legal basis of the processing is consent. Furthermore, the processing can be a component of our (pre)contractual services, provided that the use of the third party was agreed within this context. Otherwise, user data will be processed on the basis of our legitimate interests in efficient and secure communication with our communication partners. In this context, we would also like to refer you to the information on the use of cookies in this privacy policy.

• Processed data types: Inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers), content data (e.g. text input, photographs, videos), usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses), Research data (e.g. survey data, interview transcripts).
• Data subjects: Communication partners (Recipients of e-mails, letters, etc.), Users (e.g. website visitors, users of online services), Participants in scientific studies.
• Purposes of Processing: Contractual services and support, contact requests and communication, office and organisational procedures, scientific research and teaching.
• Legal Basis: Consent (Article 6 (1) (a) GDPR), Performance of a contract and prior requests (Article 6 (1) (b) GDPR), Legitimate Interests (Article 6 (1) (f) GDPR).

Services and service providers being used:

• DFNconf: Conferences and webinars; Service provider: Verein zur Foerderung eines Deutschen Forschungsnetzes e.V., Alexanderplatz 1, 10178 Berlin, Germany; Website: https://www.conf.dfn.de; Privacy policy: https://www.conf.dfn.de/datenschutz.
• Telekom - Conferencing & Collaboration (Cisco WebEx): Conferences and event conferences; Service provider: Telekom Deutschland GmbH, Landgrabenweg 151, 53227 Bonn, Germany; Website: https://konferenzen.telekom.de/; Privacy Policy: https://konferenzen.telekom.de/rechtliches/webex-datenschutz/.

Cloud Services

We use Internet-accessible software services (so-called "cloud services", also referred to as "Software as a Service") run on the servers of its providers for the following purposes: document storage and administration, calendar management, e-mail delivery, spreadsheets and presentations, exchange of documents, content and information with specific recipients or publication of websites, forms or other content and information, as well as chats and participation in audio and video conferences.

Within this framework, personal data may be processed and stored on the providers’ servers insofar as this data is part of communication processes with us or is otherwise processed by us in accordance with this privacy policy. This data may include in particular master data and contact data of data subjects, data on processes, contracts, other proceedings and their contents. Cloud service providers also process usage data and metadata that they use for security and service optimization purposes.

If we use cloud services to provide documents and content to other users or publicly accessible websites, forms, or other documents, providers may store cookies on users' devices for web analysis or to remember user settings (e.g. in the case of media control).

Information on legal basis - If we ask for permission to use cloud services, the legal basis for processing data is consent. Furthermore, their use can be a component of our (pre)contractual services, provided that the use of cloud services has been agreed in this context. Otherwise, user data will be processed on the basis of our legitimate interests (i.e. interest in efficient and secure administrative and collaboration processes).

• Processed data types: Inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers), content data (e.g. text input, photographs, videos), usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).
• Data subjects: Customers, employees (e.g. employees, job applicants, former employees), erospective customers, communication partners.
• Purposes of Processing: Office and organisational procedures.
• Legal Basis: Consent (Article 6 (1) (a) GDPR), Performance of a contract and prior requests (Article 6 (1) (b) GDPR), Legitimate Interests (Article 6 (1) (f) GDPR).

Services and service providers being used:

• tubCloud: Cloud storage services; Service provider: Technische Universität Berlin, Straße des 17. Juni 135, 10623 Berlin, Germany; Website: https://www.campusmanagement.tu-berlin.de/tubcloud/parameter/en/; Privacy Policy: https://www.tu-berlin.de/allgemeine_seiten/datenschutz/parameter/en/.

Planning, Organization and Utilities

We use services, platforms and software from other providers (hereinafter referred to as "third-party providers") for the purposes of organizing, administering, planning and providing our services. When selecting third-party providers and their services, we comply with the legal requirements.

Within this context, personal data may be processed and stored on the servers of third-party providers. This may include various data that we process in accordance with this privacy policy. This data may include in particular master data and contact data of users, data on processes, contracts, other processes and their contents.

If users are referred to third-party providers or their software or platforms in the context of communication, business or other relationships with us, the third-party provider may process usage data and metadata for security purposes, service optimization or marketing purposes. We therefore ask you to read the data protection notices of the respective third-party providers.

Information on legal basis: If we ask users for their consent to the use of third party providers, the legal basis of the processing is consent. Furthermore, the processing can be a component of our (pre)contractual services, provided that the use of the third party was agreed within this context. Otherwise, user data will be processed on the basis of our legitimate interests (i.e. interest in efficient, economic and recipient friendly services). In this context, we would also like to refer you to the information on the use of cookies in this privacy policy.

• Processed data types: Inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers), content data (e.g. text input, photographs, videos), usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).
• Data subjects: Communication partners, users (e.g. website visitors, users of online services), Employees (e.g. employees, job applicants, former employees).
• Purposes of Processing: contact requests and communication, Office and organisational procedures, Contractual services and support, Managing and responding to inquiries, Feedback (e.g. collecting feedback via online form), Polls and Questionnaires (e.g. surveys with input options, multiple choice questions).
• Legal Basis: Consent (Article 6 (1) (a) GDPR), Performance of a contract and prior requests (Article 6 (1) (b) GDPR), Legitimate Interests (Article 6 (1) (f) GDPR).

Services and service providers being used:

• XIMA FormCycle: Web-Forms and registrations; Service Provicer: XIMA Media GmbH, Sudhausweg 9, 01099 Dresden, Germany; Website: https://www.xima.de; Privacy Policy: https://www.xima.de/datenschutz.

Web Analysis and Optimization

Web analysis is used to evaluate the visitor traffic on our website and may include behaviour or interests of our users as pseudonymous values. With the help of web analysis we can e.g. recognize at which time our online services or their functions or contents are most frequently used or invite for re-use. We can also understand which areas require optimization.

If users have given consent, their data can be stored for these purposesin a file (so-called "cookie") on their device or similar procedures can be applied in which the relevant user information for the aforementioned analyses is stored. This data may include, for example, content viewed, web pages visited and elements and technical data used there, such as the browser, computer system and information on times of use.

The IP addresses of the users are also stored. However, we use an IP masking procedure (i.e. pseudonymisation by shortening the IP address) to protect the user. In general, within the framework of web analysis and optimization, no user data (such as e-mail addresses or names) is stored, but pseudonyms. This means we, as well as the providers of the software used, do not know the actual identity of the users, but only the information stored for the purpose of the respective process. Data will not be used for any other purposes, combined with other data, or passed on to third parties.

In this context, we would also like to refer you to the information on the use of cookies in this privacy policy.

• Processed data types: Usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).
• Data subjects: Users (e.g. website visitors, users of online services).
• Purposes of Processing: Web Analytics (e.g. access statistics, recognition of returning visitors).
• Security measures: IP Masking (pseudonymization of the IP address).
• Legal Basis: Consent (Article 6 (1) (a) GDPR)

Services and service providers being used:

• etracker: Web Analytics; Service provider: etracker GmbH, Erste Brunnenstraße 1 20459 Hamburg, Germany; Website: https://www.etracker.com; Privacy Policy: https://www.etracker.com/en/data-privacy-statement/;

Online Presences in Social Networks (Social Media)

We maintain online presence within social networks and process user data in this context in order to communicate with users active there or to offer information about us.

We would like to point out that user data may be processed outside the European Union. This may entail risks for users, e.g. by making it more difficult to enforce users' rights.

In addition, user data is usually processed within social networks for market research and advertising purposes. For example, user profiles can be created on the basis of user behaviour and the associated interests of users. The user profiles can then be used, for example, to place advertisements within and outside the networks which are presumed to correspond to the interests of the users. For these purposes, cookies are usually stored on the users’ computer, in which the users’ usage behaviour and interests are stored. Furthermore, data can be stored in the user profiles independently of the devices used by the users (especially if the users are members of the respective networks or will become members later on).

Social networks are used by users within their own responsibility. This applies especially to interactive functions (e.g. sharing and evaluating). Alternatively the information offered can be retrieved from our website: www.dji.de.For a detailed description of the respective processing operations and the opt-out options, we refer to the privacy policies and information given by the providers of the respective networks.Also in the case of requests for information and the exercise of rights of data subjects, we point out that these can be most effectively pursued with the providers. Only the providers have access to the data of the users and can directly take appropriate measures and provide information. If you still need help, please do not hesitate to contact us.

• Processed data types: Inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers), content data (e.g. text input, photographs, videos), ssage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).
• Data subjects: Users (e.g. website visitors, users of online services).
• Purposes of processing: contact requests and communication, public relations.
• Purposes of processing of service providers: Please see the respective privacy policyprivacy policies, especially on tracking (e.g profiling based on interests and behaviour, use of cookies), profiling (creating user profiles), Web analytics (e.g. access statistics, recognition of returning visitors), remarketing.
• Legal Basis: Legitimate Interests (Art. 6 (1) (f) GDPR).

Services and service providers being used:

• Twitter: Social network; Service provider: Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA; Privacy Policy: https://twitter.com/de/privacy; Cookie Policy: https://help.twitter.com/en/rules-and-policies/twitter-cookies; Settings: https://twitter.com/personalization.
• YouTube: Social network; Service provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, parent company: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; Website: https://www.youtube.com; Privacy Policy: https://policies.google.com/privacy; Terms of Service: https://www.youtube.com/t/terms; Cookie Policy: https://policies.google.com/technologies/cookies?hl=de; Opt-Out: Opt-Out-Plugin: https://tools.google.com/dlpage/gaoptout?hl=en,  Settings for the Display of Advertisements: https://adssettings.google.com/authenticated.

Plugins and Embedded Functions and Content

Within our online services, we integrate functional and content elements that are obtained from the servers of their respective providers (hereinafter referred to as "third-party providers"). These may be, for example, graphics, videos or social media buttons as well as contributions (hereinafter uniformly referred to as "Content").

The integration always presupposes that the third-party providers of this content process the IP address of the users, since they would not be able to send the content to their browser without the IP address. The IP address is therefore required for the presentation of these contents or functions. We strive to use only those contents, whose respective providers use the IP address only for the distribution of the contents. Third parties may also use so-called pixel tags (invisible graphics, also known as "web beacons") for statistical or marketing purposes. The "pixel tags" can be used to evaluate information, such as visitor traffic, on the pages of this website. The pseudonymous information may also be stored in cookies on the users’ device and may include technical information about the browser and operating system, referring websites, visiting times and other information about the use of our website, and may also be linked to such information from other sources.

Information on legal basis: If we ask users for their consent, the legal basis for processing is this consent. Otherwise, user data will be processed on the basis of our legitimate interests (i.e. interest in efficient, economic, and user-friendly services). In this context we would like to refer you to the note on the use of cookies in this privacy policy.

• Processed data types: Usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses), inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers), content data (e.g. text input, photographs, videos).
• Data subjects: Users (e.g. website visitors, users of online services).
• Purposes of Processing: Provision of our online services and usability, contractual services and support, security measures, managing of and responding to inquiries.
• Legal Basis: Legitimate Interests (Art. 6 (1) (f) GDPR), Consent (Art. 6 (1) (a) GDPR), Performance of a contract and prior requests (Art. 6 (1) (b) GDPR).

Last Update: 05.09.2023